You've probably heard of Office 365, but do you realize how much its features and capabilities can improve your company's workflows, collaboration, and efficiency?
You've come to the perfect place if you've ever wondered, "What are the benefits of Office 365 for Business?" Here are ten big Office 365 benefits that will change the way you and your workers (especially those who work remotely) work.
1. Remote working capability
One of the most significant advantages of Office 365 is that it allows customers to work from anywhere with internet access. Emails, files, and popular Office programs (such as Word, PowerPoint, and Excel) can all be accessed from any location and device because Office 365 is fully cloud-based. This is especially useful for businesses with a large number of employees that work remotely or travel frequently.
2. Subscription-Based Model for Scalable Business Growth
Office 365 gives you more freedom and allows you to scale up and down as your organization grows. To start, you'll be able to combine business apps to create your own personalized solution that caters to the specific demands of each user or department. Furthermore, because Office 365 is a subscription-based service, you may easily add or remove users by simply adding or removing licenses.
You can then stop paying for the software-as-a-service rather than continuing to pay for an account that is no longer in use if an employee leaves. You can add a new account without having to alter the entire system if a new employee is hired. Your firm may scale in a simple and cost-effective way without having to make a long-term commitment to a software license for each employee.
3. Streamlined Business Collaboration
When you have a large number of remote employees in your company, teamwork suffers because everyone isn't working from the same location. Your employees will require access to modern corporate collaboration tools that allow them to brainstorm, collaborate on a project, or go over revisions and approvals remotely and in real-time if they don't have access to that continual face-to-face engagement.
Office 365's collaboration features are created with remote employees in mind because it is a subscription-based program that employs internet connectivity features. Your employees, for example, will be able to use Microsoft Teams, Microsoft's all-in-one communication center, with Office 365 Business Premium. Users will be able to simultaneously work on and edit online documents, share comments and go through adjustments in real time, and participate in audio or video conferences to discuss changes or grant approvals—even if all team members aren't physically there.
4. Simplicity in virtual communication
Many of Office 365's features and benefits are geared toward facilitating efficient remote collaboration. Users will be able to communicate more efficiently than ever before with Microsoft Teams, Skype for Business, Outlook Groups, Sway, Yammer, SharePoint, and other Office 365 products, regardless of where they work or what device they're using.
5. Reduced Software Expenses
One of the most significant benefits of Office 365 is that it can help your company save money on software. You only have to pay for the program you're actually utilizing because it's a subscription-based service. You can mix and match plans as needed because not every employee will require the same tier of software based on their work description or security clearance.
For example, for your highest-end customers that require additional features, such as C-Suite executives or team managers, you may purchase Business Premium or Office 365 Enterprise E3. Then, your line-of-business personnel can use the less expensive Office 365 Business Essentials plan, which saves you money on all the extra features they'll never use.
6. Enhanced security features
Every digitally-driven company should make data security a top concern. One of the biggest advantages of using a subscription-based program like Office 365 Business Premium is that you'll always have the newest security patch without having to perform manual upgrades or purchase add-ons because it's constantly updated.
You'll also get data encryption at rest and in transit, enforced multi-factor authentication for users, region-based data residency, and phishing email protection through Outlook if you buy Office 365 Business Premium. These Office 365 features and benefits can help you rest easy knowing that your data is safe, even if employees access it from numerous places and devices.
7. Office 365 Email Benefits
Your emails, calendars, and contact information are automatically synced with Outlook 365 for Business, so you can access the most up-to-date versions from any device you connect into. Plus, with 100 GB of storage, you may personalize every email by establishing a custom format, including graphics, and using your own domain name, as well as save all the emails you need on hand.
Outlook 365 for Business's streamlined admin portal allows you to set up new user emails, restore deleted accounts, create custom scripts, and more from any place. Anti-malware and anti-spam filtering from industry leaders may help safeguard your company and its employees from email risks like phishing scams, keeping your sensitive data safe and secure.
8. File Storage and Sharing Capabilities
Another important feature of Office 365 for Business is the ability to store and share files. You'll be able to access all of your files with OneDrive regardless of which platform you're using, whether it's a Windows, Mac, or mobile device. You'll also be able to securely exchange files both inside and outside your company, ensuring that coworkers, customers, and clients have access to the data they need to keep things running smoothly.
Then, using SharePoint, you can securely share and manage documents, files, and apps to improve teamwork and collaboration. SharePoint through Office 365 makes it simple to collaborate on a project with two remote employees or to transfer content back and forth with a customer for modifications and approvals.
9. Business Intelligence
From customer-generated data to information about how your employees perform, Office 365 can give you useful data insights that can help you do business better. Your employees' everyday use of Office 365 business apps will help you collect, organize, and analyze data so you can rapidly uncover inefficiencies or areas for development.
You'll be able to comprehend the statistics you're gathering and use them in ways that allow you to work smarter, not harder, with easy-to-read data dashboards. Office 365 can also recommend layouts, designs, and images for client-facing presentations as well as internal team workshops or briefings, thanks to AI-powered presentation capabilities. All of your digital presentations will look clean and professional as a result of this, and you won't have to spend numerous hours manually preparing them.
10. 24/7 Support
All Office 365 for Business tiers include phone and online access to Microsoft support 24 hours a day, seven days a week. Furthermore, by joining Protected Trust's Teams on Any Surface initiative, the benefits of Office 365 and your access to support will be increased even further. You'll gain rapid access to Microsoft software and the assurance that you'll always have the most up-to-date features and capabilities with this program.
If you’re interested in joining the Teams on Any Surface program or learning more about how the benefits of Office 365 can transform efficiency, collaboration, and security in your business, contact us today! Feel free to visit our youtube channel for the recap of our recent webinar on what's coming to Microsoft 365.
